Online Board Meetings Benefits
A virtual board meeting can save your non-profit organization time, money, and energy. It lets your members be a part of the meeting regardless of their work schedule, quarantine or travel restrictions. It’s useful site ebooks-sap.com/boardprospects-review/ important to be aware that virtual meetings could create challenges if not managed carefully. However, following a few simple guidelines will result in a smooth online meeting with strong board participation and efficient documentation.
Begin with a concise, clear agenda. Involve your board members in the planning process and then send them copies well in advance of the meeting to let them prepare for the discussion. This will keep your board focused and ensure that all issues are discussed during the meeting.
Make use of video conferencing for your meetings so that participants can be able to see each others. It’s more difficult to get people involved when board members aren’t able listen to body language or see each other clearly. Video conferencing is a fantastic option to cut out distractions like pets, children and household movements.
Note all decisions taken at the time of the meeting. Include notes from each member who took part in the decision. This will make the minutes of your meeting easier to refer back to in the future and ensure that all decisions are documented in detail. Documenting your decisions incorrectly can result in confusion or conflicting information in the future. Make sure you have an individual who will document all discussions and decision-making in full.
