Governance Online meetings are a great way to make decisions which affect the entire organization. But, they’re not a replacement for face to face meetings. To make legally binding decisions, governing board members and shareholders must be physically present.
Virtual meetings should be conducted in a way that is as close to the in person experience as possible. Participants should be prepared for the meeting, read any material that is in advance, and arrive on time. They should also interact with one other as they would in an in-person meeting.
The best way to do this is to create an agenda for meetings that is sent to all participants in advance. give a specific timeframe for each item on the agenda. This will ensure that discussions stay on track and stop the meeting from running over time. In addition, the presiding officer should encourage participants to raise their hands or post messages to the chat at any time they wish to take part. This will enable them to share their thoughts without causing disruption to other members and avoid feeling separated from the rest of the group.
The presiding officer can also recommend the use of the Mute button. This will help reduce background noise such as children crying, dogs barking or doorbells that ring. They should also make sure to regularly check in with attendees to ensure they’re able to participate. They should also try to ensure that the minutes are recorded and any important decisions or action items from the meeting are recorded.
