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Board meetings are vital to the success of any organisation. The board members as well as the leadership team must put in a lot of effort and commitment. But how do you conduct a board meeting that’s efficient and efficient? The answer lies in thorough planning and a well-organized agenda for meetings, early distribution of materials, smart scheduling, suitable locations, and easy access to required material.
Clearly begin the meeting with an overview of the agenda and welcoming everyone in attendance, particularly new members or special guests. Set the tone for the meeting by stating the significance of the board’s meeting and the process by which decisions will be taken. It’s also important to discuss the requirement for quorum, as stated in your governing documents, and ensure that all members are present to legally conduct business.
Talk about the most important board agenda items first. This will ensure you give sufficient time for them to be discussed and considered. This will allow you to have the most interesting and lively conversations, and also adhere to your scheduled meeting times.
Define the procedure you will be using to make your decisions at the meeting. This will ensure that everyone on the board is aware of and agrees with the decision-making process, which is crucial for efficient decision-making.
Give the board ample time to talk about new, unsolved issues. This is called “new business.” These will typically be discussions with the aim of settling a decision. If you decide that further research is required or that an official decision is not reached at the meeting it’s best to include a section on the agenda. These items can be addressed at future meetings, or through follow-up discussions.
